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How to Use Gmail and Google Calendar Integrations

Harness the full power of your Gmail and Google Calendar accounts directly within our platform. These integrations allow you to manage your emails and schedule without ever leaving the chat. Here’s a complete guide to what you can do.

Written by Maximo Gomez VI
Updated over a month ago

Gmail Integration

Sending & Replying to Emails

  • Send Emails: Compose and send new emails to your contacts.

  • Create Drafts: Start an email and save it as a draft in your Gmail account to finish later.

  • Reply to Threads: Continue conversations by replying to existing email threads.

Searching & Reading

  • List Threads: Get a list of your recent email threads.

  • Advanced Search: Use Gmail's powerful search filters to find specific emails.

  • Read Emails: View the full content of any email, including its body and headers.

Contacts

  • Search Contacts: Look up people in your Google Contacts.

  • Find Contact Info: Quickly retrieve email addresses and phone numbers.

Google Calendar Integration

Creating & Managing Events

  • Create Events: Schedule new events with all the necessary details.

  • Update Events: Modify the details of any existing event.

  • Delete Events: Remove events you no longer need.

  • List Events: View all upcoming events within a specific date range.

Scheduling & Availability

  • Check Availability: Instantly see your free and busy time slots.

  • Find Open Slots: Ask for available times for a meeting.

  • Coordinate with Others: Check free/busy information across multiple calendars at once.

Real-World Real Estate Use Cases

Gmail Examples for Agents

  • Quickly Follow Up with New Leads:

    "Draft an email to '[email protected]' with the subject 'Following up on 123 Main St'. Say I'm available for a call this afternoon to discuss the property and answer any questions."

  • Send Property Lists to Buyers:

    "Send an email to my client Jane Doe. The subject is 'Properties you might like in Scottsdale'. For the body, write: 'Hi Jane, here are a few properties that just hit the market and match your criteria. Let me know which ones you'd like to see this weekend.' and then paste this link: [link to properties]"

  • Search for Transaction Documents:

    "Find the email from 'First American Title' sent in the last 30 days that has the subject 'Closing Docs for 456 Oak Ave'."

Google Calendar Example: Automating Transaction Deadlines

Manually tracking contract deadlines is stressful and prone to error. With the Google Calendar integration, you can automate the entire process to ensure you never miss a critical date.

The Workflow:

  1. Provide the Contract: Simply upload your fully executed contract package.

  2. BrokerBot Scans for Deadlines: BrokerBot reads the contract and intelligently identifies every critical date and contingency period, such as:

    • Inspection Period End Date

    • Loan Application Deadline

    • Appraisal Contingency

    • HOA Document Review Period

    • Closing Date

  3. Events are Created Automatically: For each deadline, BrokerBot creates a separate event on your Google Calendar.

    • The event title is the name of the deadline (e.g., "Inspection Contingency Ends").

    • The event description is populated with the specific details from the contract, so all context is right where you need it (e.g., "As per section 8.2 of the purchase agreement, Buyer must provide any notice of disapproval by 5:00 PM on this date.").

The Result: Your calendar is instantly and accurately populated with every important milestone for your transaction. Each event contains the specific contract language you need, giving you peace of mind and saving you hours of manual data entry.

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